Grant applications are created and managed using the Donorfy feature called Opportunities.
You can use Opportunities to manage the application process. There are different Opportunity Types available for different categories of funder, there is one already set up in Donorfy called Application for a Grant.
Each Opportunity Type has a ‘pipeline’ associated with it, a sequence of actions needed to progress the opportunity. You can change these pipeline stages within Settings.
A typical pipeline for Trust applications could include, for example:
Research.
Apply.
Submitted - Awaiting response.
Successful.
Unsuccessful.
⚠️Important:
Opportunities is a Professional-only feature. Essential subscribers, please contact us to find out more about upgrading.
Setting up an Opportunity
Find the Trust constituent.
Click the orange Add button.
Click on Grant Application to set up a new Opportunity.
You can add information as follows:
Change the Description and assign the application to a team member.
Select a Campaign (optional), which will allow you to select Items (the aspects of the project for which you are applying for a grant such as core costs, building, wages, etc). These items can be set up in the Campaign.
Select which Stage you are at,under Pipeline, enter the amount you’re applying for, and the Probability (as a percentage).
Use the Expected Close Date field (in two ways): use the date field to set a target or decision date, and add a % probability when you expect a Trust decision to include it in your overall opportunity pipeline.
Add a Connection within the Opportunity( if a supporter is involved in the process).
Add any notes, links, etc.
Click Save.
Once saved, other tabs will appear: Tasks, Pledges, and Timeline.
Under Tasks: you can create and assign tasks associated with the Opportunity.
Under Pledges: you can create entries to represent the payments that will be made under this grant, if successful.
Under Timeline: you can add activities relating to this Opportunity such as the sending of a proposal, or a meeting.
The Timeline automatically keeps a record of each stage change in the process.
📌Note: All items on the Opportunity Timeline are also visible on the constituent funder’s overall Timeline.
Progressing the Opportunity to a conclusion
As you progress through the process of applying, you can return to the Opportunity to update the stage and probability.
You can find the Opportunity from the Constituent form by clicking on the Opportunities tab within the Trust Info box.
Eventually, when the Opportunity has been resolved you need to set the Stage to one of your closing stages. This will mark the Opportunity as closed, but it will be retained.